Crediting back of Passes/PTOs already drawn but could not be used even during the extended validity period: Railway Board RBE No. 114/2020



New Delhi, dated. 28.12.2020

The General Managers (Personnel & Commercial )
All Zonal Railways & Production Units.

Sub: Crediting back of Passes/PTOs already drawn but could not be used even during the extended validity period.

Ref: Board’s letter of even number dated 15.06.2020.

A request received from All India Railwaymen 1s Federation for cancellation of already issued Passes/PTOs without debiting the respective pass accounts, on the grounds of reduced scale of train services and prevailing COVID-19 situation has been examined in consultation with Commercial Dte. of Railway Board and with the approval of Competent Authority, the following decisions have been taken:- 

(i) In case of Passes/PTOs of Calendar Year 2019, they were available for use of the beneficiaries during the entire year of 2019 and also during the current Calendar Year 2020 with extended validity. Hence, crediting back the unused Passes/PTOs, etc of 2019 is not justifiable and would stand lapsed.

(ii) In case of Passes/PTOs of Calendar Year 2020, already drawn but could not be used despite of making reservation even during the extended validity period on account of extraordinary circumstances emerged due to COVID-19 pandemic situation and non-operation of train services in normal scale, such Passes/PTOs (i.e. Privilege Passes/PTOs, Post Retirement Complimentary Passes and Widow Passes) may be credited back irrespective Pass Accounts subject to the following conditions:-

(a) Only those unused Passes/PTOs of the Calendar Year 2020 will be allowed to be credited back on which no journey has been performed though reservation has been made and on depositing the physical Passes/PTOs to the respective Pass Issuing Authority (PIA).

(b) In case of Passes/PTOs where the benefit of “Leave Encashment” has been taken by availing the Passes/PTOs of the year 2020, but could not undertake journey due to cancellation of the train, such Passes/PTOs may be treated as availed/used and the same should not be credited back to the Pass account. PIA’s may take declaration in this regard.

2. The Zonal Railways & PUs may advise all the PIAs under their control to take necessary action accordingly. 

3. This issues with the concurrence of the Finance Directorate of Ministry of Railways.

(V. Muralidharan)
Dy. Director Estt. (Welfare)-1
Railway Board

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